This privacy policy sets out how Rebecca Vale Photography uses and protects any information which you provide when you use this website.
Rebecca Vale Photography is committed to ensuring that your privacy is protected. Should we ask you to provide certain information from which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement and with the requirements laid down by law in the Data Protection Act (DPA) 1998, The Privacy and Electronic Communications (EC Directive) Regulations (PECR) 2003 and the new General Data Protection Regulation (GDPR) 2018.
The AOP may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 14th July 2020
What we collect
We may collect the following information:
Your name, username and job title
Contact information including your email address, postal address and telephone number
Demographic information such as postcode, regional information, preferences and interests
Information related to the devices and technology you use to make contact, including software and browsers may also be storied.
Other information relevant to the customer and the service provided by Rebecca Vale Photography
Image Licensing
Images are licensed to clients under the regulations set out within the contract upon purchasing, and may vary depending on each clients usage.
What we do with the information we gather
We require information to understand your needs and provide you with a better service, and in particular for the following reasons:
To make appointments and carry out photography bookings.
Internal record-keeping and to administer any account that you might have with us.
We may use the information to improve our products and services to you.
We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address and other information which you have provided and given us consent to use.
From time to time, we may also use your information to contact you for permissions related to advertising and marketing whereby individuals are depicted within imagery and intellectual property is visible. We may contact you by email, phone, or post but only in accordance with your expressed consent for such contact.
We may use information provided by google analytics, square space analytics and other third party sites to optimise and asses the performance of this website and the service we provide.
The legal basis for processing your data
We collect this data from you on at least one of the following legal bases:
That you have provided your explicit consent for us to do so.
That we need to in order to fulfil our contractual obligations to you (which includes the provision of quotations estimates and availability as a result of a request from you).
That we have a legitimate interest in doing so for our own commercial marketing activities where our use of your data is proportionate, has a minimal impact on your privacy and is an activity that you might reasonably expect us to be engaged in.
How long do we keep your personal information for?
We will only retain your personal information for the time that is necessary. For some purposes such as business accounting and tax obligations, this length of time will be determined by legislation. Information provided by you may be used to calculate business trends within the photographic and other related industries. Some but not all images are retained for marketing and advertising purposes.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
Right to withdraw consent, data retention and the right to be forgotten - If you have previously agreed to us using your personal information for direct-marketing purposes, you may change your mind at any time by writing to us rebeccavale81@gmail.com. We will comply with your request within one month of receiving it. Please note, there may be certain circumstances such as a legal obligation we may have, that mean the right to be forgotten cannot be implemented but we will inform you of this should you contact us on this basis.
Right of data portability – You have the right to request a copy of the data that we hold about you in order that you can reuse it for your own purposes across different services. This right is only applicable if you have given us explicit consent to process your data or if we have used it for the performance of any contract(s) we may have (had) with you. If you wish to do this, please write to us at rebeccavale81@gmail.com. We will provide the information in a commonly used and machine-readable format free of charge.
Right of access to your data - You may request details of personal information which we hold about you. If you would like a copy of the information held on you please write to us at rebeccavale81@gmail.com
Right to rectification of inaccurate data - If you believe that any information we are holding on you is incorrect or incomplete, please write to us at rebeccavale81@gmail.com as soon as possible. We will promptly rectify any information found to be incorrect.
Right to object to processing of your data – You have a right to object to us using your data for marketing under the basis of ‘legitimate interests’ and if you wish to do so, please write to us at rebeccavale81@gmail.com
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting but only if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under the Data Protection Act 1998 and the GDPR 2018. This is free but in the case of manifestly unfounded or excessive/repetitive requests we reserve the right to charge a small administration fee of £10.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place appropriate physical, electronic and managerial procedures to safeguard and secure the information we collect online. All your information is stored either electronically and securely via external hard drives, and stored securely.
Any password(s) which you might use to access the website or other platforms that are operated by Rebecca Vale Photography are your own responsibility and you undertake not to share them with anyone else, save as to making provisions in your will. If you believe your password(s) has/have been compromised, you must inform us straight away and change it.
Cookies
Cookies are small pieces of data, stored in text files, that are stored on your computer or other device when websites are loaded in a browser. They are widely used to “remember” you and your preferences, either for a single visit (through a “session cookie”) or for multiple repeat visits (using a “persistent cookie”). They ensure a consistent and efficient experience for visitors, and perform essential functions such as allowing users to register and remain logged in. Cookies may be set by the site that you are visiting (known as “first party cookies”), or by other websites who serve up content on that site (“third party cookies”).
Cookies on this website
This website uses cookies for a variety of different purposes. These include those that are “strictly necessary” for technical reasons; those that enable a personalised experience for visitors and registered users; and those that interact with selected third party networks. Some of these cookies may be set when a page is loaded, or when a visitor takes a particular action, such as clicking a “like” button. Below is a description of each category of cookies that are in use, along with specific examples.
Strictly Necessary
These are the cookies that are essential for websites to perform their basic functions. These include those required to allow registered users to authenticate and perform account related functions, as well as to save the contents of virtual “carts” on sites that have an e-commerce functionality.
Unless otherwise noted below, we do not use persistent cookies, nor cookies for optional functionality, AB testing, performance, advertising and so on.
Third Party/Embedded Content
This website may make use of different third-party applications and services to enhance the experience of website visitors. These include social media platforms such as Facebook and Twitter (through the use of sharing buttons), or embedded content from YouTube and Vimeo, or tracking services such as Google Analytics. As a result, cookies may be set by these third parties, and used by them to track your online activity. We have no direct control over the information that is collected by these cookies.
B2B Photography also uses Shootproof, data is kept on this website when enquiries or orders are made.
Controlling Cookies
Visitors may wish to restrict the use of cookies, or completely prevent them from being set. Most browsers provide for ways to control cookie behaviour such as the length of time they are stored – either through built-in functionality or by utilizing third party plugins.
To find out more on how to manage and delete cookies, visit aboutcookies.org. For more details on advertising cookies, and how to manage them, visit youronlinechoices.eu (EU based) or aboutads.info (US based).
It’s important to note that restricting or disabling the use of cookies can limit the functionality of sites, or prevent them from working correctly at all.
Web beacons and other tracking technologies
Both websites and HTML e-mails may also contain other tracking technologies such as “web beacons”. These are typically small transparent images that provide us with statistics, for similar purposes as cookies. They are often used in conjunction with cookies, though they are not stored on your computer in the same way. As a result, if you disable cookies, the web beacons may still load, but their functionality will be restricted.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should look at the privacy policy statement applicable to the website(s) in question
